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The Waisman Center is dedicated to the advancement of knowledge about human development, developmental disabilities, and neurodegenerative diseases throughout the lifespan. One of 15 centers of its kind in the United States, the Waisman Center encompasses laboratories for biomedical and behavioral research, several scientific research cores, and a clinical biomanufacturing facility for the production of pharmaceuticals for early stage human clinical trials. In addition to its research efforts, the Center provides an array of services to people with developmental disabilities, offers numerous educational and outreach programs to young children and their families, and trains scientists and clinicians who will serve our nation in the future.
This position will work within the Waisman Center University Center for Excellence in Developmental Disabilities (UCEDD. The mission of the UCEDD is to support the full inclusion and self-determination of people with developmental disabilities and their families through: development of personnel qualified to provide services in the health, education and social service systems; provision of services, technical assistance and the dissemination of information; and the contribution of new knowledge about the causes and prevention of developmental disabilities, the impact of disabilities on individuals and families, and the efficacy of assessment, intervention and support methods.
The Administrative Assistant II will provide complex administrative, technology and fiscal support to the UCEDD Director, UCEDD Associate Director, Leadership Education in Neurodevelopmental Disabilities (LEND) Director, UCEDD core function coordinators, project leads and professional staff.
- 25% Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
- 5% Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
- 15% Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
- 15% Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
- 20% Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- 10% Provide fiscal support to the UCEDD by monitoring accounts, tracking spreadsheets, processing financial transactions, and related work
- 10% Provide technology setup and support for events that contribute to the core functions of UCEDD, including events for training, conducting research, sharing evidence and best practices, and demonstrating model services
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Preferred
Associate's Degree or higher is preferred.
Qualified candidates will have the following required skills and experiences, and describe each of these areas in their cover letter and application materials:
- One year of professional experience working in an administrative and/or financial support role.
- Competency in setting up and managing participation in small and large groups through web platforms such as Zoom, WebEx, and Teams.
- Excellent computer skills, including experience with word processing, creating and maintaining spreadsheets and databases and proficiency with email [e.g., Outlook], internet applications and Microsoft Office Suite.
- Demonstrated understanding of privacy rules, confidentiality and professional discretion.
- Excellent organizational skills, attention to detail, accuracy and judgement.
- Ability to multitask and work independently with minimal supervision; demonstrated independent decision-making skills.
- Excellent written and verbal communication skills.
- Demonstrated ability to work as a team member, establish and maintain relationships with management, staff, students, professional partners and outside vendors.
- Knowledge of inventory, ordering and bookkeeping concepts and procedures.
Well-qualified candidates will also have the following preferred skills and experience, and describe each of these in their cover letter and application materials:
- Ability to function in a fast-paced, stimulating, and challenging office environment, including the ability to organize, prioritize, and complete a variety of tasks and projects in a complete, accurate, timely, and independent matter.
- Excellent interpersonal skills including the ability to communicate with all persons with a wide range of abilities and backgrounds (e.g., general public, students, staff, collaborating partners, etc.)
- Ability to support staff through technology setup and organizing/running events and meetings both virtual and in-person.
Office hours are 7:45am to 4:30pm Monday through Friday. Work schedule will be determined upon hire.
Work Type:Full or Part Time: 50% - 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.
Ongoing/Renewable
Salary:Minimum $18.00 HOURLY
Depending on Qualifications
Salary is negotiable and will be based on experience and skills. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts and retirement benefits.
A Criminal Background Check will be performed.
Must complete HIPAA and receive certification within the first 5 days of employment and annually thereafter.
Reporting requirements must be completed in a timely manner, including but not limited to effort reporting and outside activities reporting.
Please click on the "Apply Now" button to begin the application process. You will be asked to upload a resume, cover letter and list of three references.
Contact:Melissa Henning
melissa.henning@wisc.edu
608-890-1388
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Administrative Assistant II(AD002)
Department(s):A34-OVCR/WAISMAN/WAISMAN
Employment Class:University Staff-Ongoing
Job Number:297323-CP
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.